Using Canned Responses in Gmail To Save Time Replying

March 18, 2013 · 8 comments

in IT & Tech

Using Canned Responses in Gmail To Save Time Replying

gmail-logo-1-1-b-150x150Make Fast Work  
Of Repetitive Email Answers

Whether you are frequently typing the same answer for support queries or signature lines, Gmail’s Canned Responses feature lets you make quick work of text you use often. 

I personally use canned responses for redirecting people from my inbox over to my support desk… and I leave signature handling for Wisestamp Pro!

If you get a lot of requests to guest blog…. this can be a quick way to ensure you reply with all of the necessary information an links a guest blogger is going to need to successfully blog on your site. 

This is just one of the many time saving features that are part of Gmail but hidden under the “experimental labs” section in your settings.

~ Kim ~
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8 comments
Julieanne van Zyl
Julieanne van Zyl

Hi Kim, that's handy to know. I've been using Eudora email on my desktop for at least 8 years (maybe more), they have "stationery" where you can keep canned responses, of which I have lots. When I first started using gmail, I wasn't able to connect it up properly with Eudora, but recently I purchased a notebook with Windows 8 and it connected the 2 for me. So, now I've copied the settings over to my desktop, and I have my email organized again!

David Merrill 101
David Merrill 101

Great way to reduce reply tasking, Kim.

I was not aware of Canned Responses and am really excited to put it into action. Thanks for helping me simplify and automate my business.

Marty Diamond
Marty Diamond

Friendly and helpful canned responses save you time and let recipients know that their message was received and give them additional information or guide them to the next step.

Canned responses that leave recipients hanging, don't answer basic questions, or get them started can be frustrating and start off the relationship on the wrong foot.

BTW Kim - yours are the former and not the latter :)

Steve Borgman
Steve Borgman

Kimberly, thank you so very much for sharing this. I recently saw someone recommend this for new coaching or counseling clients, from a provider's standpoint. In other words, if someone is starting with me, I can use this response to send information about what forms to fill out, how to prepare for the first appointment, etc. It's on my To Do list to prepare a couple of these!

Ed
Ed

Anything that saves time is useful for a business. I use automation, drafts and email to my phone to help speed up the time I spend reading and responding to messages.

Yepi
Yepi

I haven't been heard about Canned Responses since I read this article. Thank you for sharing. I realize Canned Responses are so useful

Thomas
Thomas

I haven't even known about such Gmail feature. Thanks, Kim. It will surely make my dealing with answers to emails easier. Perfect solution.

Carolyn
Carolyn

Hi Kim, Canned Responses is a great Gmail lab feature that can really save you a lot of time. I've been using this for a while and it's very handy when you have many similar inquiries that can be answered quickly.

I also use WiseStamp for my signatures because it's easier to design and the signatures get added automatically.